Client Case: EBMT Registry — Studio Hyperdrive
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Product goal & vision
Our vision was to develop a cutting-edge, robust, and scalable solution that not only meets the current needs of The EBMT but is also adaptable for future enhancements. This approach guarantees that data capture, management, and analysis are performed seamlessly and effectively. The solution needed to be highly configurable, offering flexibility and interoperability while enabling seamless integration of components.
Central to our product goal was the creation of a modular platform comprising industry-standard components alongside our proprietary building blocks. This provides a comprehensive, end-to-end data solution that spans from data entry to advanced analytics. By embracing open standards and tools, we aimed to provide The EBMT with an optimal balance between customization and off-the-shelf solutions. This allows for features that are fully tailored to the client’s needs while leveraging existing library components whenever possible. As a result, the most suitable tool is applied to each task.
Our journey began with a thorough analysis of workflows and roles to identify inefficiencies and resolve challenges in the legacy system, such as redundant data entry, inadequate access controls, and difficulties managing large data volumes. Through collaborative workshops and interviews with key EBMT stakeholders, we gathered insights into daily processes and pain points.
These findings formed the foundation for a streamlined data entry platform that caters to the diverse needs of data managers, researchers, and administrators. Additionally, roles and permissions were redesigned to establish fine-grained access controls, addressing security concerns while facilitating smoother operations. The resulting platform offers tailored interfaces for each user role, reducing complexity, boosting productivity, and maintaining strict data privacy standards. This foundational work laid the groundwork for a secure and adaptable registry that supports current workflows while anticipating future needs.
Simplicity and accessibility
The platform features intuitive navigation, clean layouts, and an organized hierarchy that highlights frequently used features while logically grouping secondary functions. Accessibility was prioritized with design elements such as balanced color schemes, clear typography, and adequate spacing to support usability for individuals with diverse abilities.
The addition of real-time validation, auto-completion, and error highlighting streamlined data entry, reducing errors and improving data quality. This combination of simplicity and accessibility resulted in a platform that is both powerful and easy to use, allowing professionals to focus on their work efficiently.
Streamlined data entry
The Registry Application serves as the foundation of the new EBMT platform, designed to facilitate seamless and effective data collection for HCT professionals. With smart forms featuring real-time validation and auto-completion, the platform minimizes user burden and enhances accuracy during data entry. A modular design allows users to customize forms to fit specific research needs, whether capturing routine patient data or managing datasets for advanced studies.
Enhanced quality control features, such as automated validation and Source Data Verification (SDV), maintain data integrity from entry to analysis. The platform also integrates smoothly with existing systems, enabling the seamless import and harmonization of legacy data. Its adaptability and user-friendly design empower users to efficiently manage their workflows, ensuring that both current requirements and future advancements in research are supported.
Advanced form configuration
The Form Configurator is a flexible and intuitive tool that allows users to create bespoke data collection forms tailored to research and clinical workflows. Its drag-and-drop interface enables effortless form design, field addition, and configuration adjustments without requiring technical expertise. Advanced features like conditional logic and real-time validation further enhance data accuracy and minimize errors.
The configurator replaced manual API configurations, making the process more accessible to a broader range of users. It also supports form previews before publication, reducing errors and ensuring compliance with study requirements. As an independent application integrated into the registry, the Form Configurator accommodates additional layers of complexity, such as tooltips and workflows, allowing it to evolve alongside the platform to meet future needs.
The result
Through a collaborative effort, the EBMT Registry was transformed into a scalable, user-friendly platform that redefines HCT data management and research. With features like a robust data entry system, customizable form builder, and advanced data integration pipelines, the registry now serves as a cornerstone for research in hematological care.